Town of Otisfield
Planning Board
Meeting Minutes
June 5, 2007
1. Call to Order: The regular meeting was called to order at 7:00 PM.
2. Attendance: Members present were Chairman - Rick Micklon, Vice Chair - Stan Brett, Dan Peaco, Maureen Howard, Mike McAllister & Shirley Hamilton - Alternate / Recording Secretary. (Jean Hankins - Alternate – Absent)
Code Enforcement Officer: Richard St. John and Planning Board Secretary: Tanya Taft
3. Quorum: Board had a quorum.
4. Secretary’s Report:
A. Meeting Minutes from May 15, 2007. Motion to accept minutes. DP/SB – Unanimous. MM & MH abstained.
B. Site-Walk Minutes from May 16, 2007. – Lawton. Motion to accept minutes. DP/MM – Unanimous. SB abstained.
5. Discussion & Comments from public:
A. Mike Hooker, Fire Chief discussed Oak Hill Dev. letter. Top part of his letter is specifically about Mr. Fogg and site-walk. The bottom of letter pertains to any and all subdivisions. RM would like Chief Hooker involved w/ any future subdivisions / site-walks. FD wants applicants to meet road standards, and is not advocating a waiver system, but if PB grants a waiver, the solutions listed in his Oak Hill Dev. letter would allow the FD to sign off on applicants. MH will work w/ CEO and put together a finalized checklist and submit it to the PB when complete to be used for future reference. TT will notify MH of any thing that may require FD assistance.
6. Residence - Based Business Applications:
A. None.
7. Shoreland Zoning Applications:
A. None.
8. Site Plan Applications:
A. None.
9. Subdivision Application:
A. Robert Farthing, Map R5, Lot 28. (Ahonen Subdivision) (6) Lots, – PPA-PR. Major Subdivision. Looking for Final Approval. Last time he came before the Board was 10/03/2006. Mr. Farthing stated Sweet Associates amended the phosphorus envelopes. Submittal provided. Additional test pit locations identified. No building on open space area. Letter from IF&W provided. Mr. Farthing is requesting a waiver for the monuments at the intersections, because they get knocked over on the corners. Currently stamped surveyor pins, AKA rebars are in every other corner. MH, Fire Chief has not walked property. RM requesting MH to visit site and
present his concerns to the PB in writing. MH agreed. Setbacks are now 50’. No cutting has been done up to this point. CEO: Identification of building envelopes needed on site. Applicant agrees, and will mark them prior to next meeting, and CEO will visit site to verify. Underground Utilities need to be addressed. Power needs to be underground for the last 25’. NOTE: Discussion re: Comprehensive Plan applicability. Ferg Lea, AVCOG, clarified that even though the State didn’t approve the Plan, the voters (at town meeting) did. This means the Plan should be followed by the town’s boards. Applicant has spoken w/ Richard Bean. RM: Requests that Richard Bean visit the site with applicant, and a letter of site visit details be submitted back to PB. RM: A report is still needed from Scott Williams, Aquatic Biologist, Lake and Water
Resource Management who works on behalf of the Town of Otisfield. TT will contact Scott to inform him applicant will email final Site Plan dated 6/5/07 to him for his review. PB is requesting Scott provide a final report back to the PB on his official letterhead. RM requesting MH provide verbal presentation at PB meeting or written statement of his concerns by next meeting. *Motion to accept waiver requested for monuments as per section 12.9 of ordinance. Board will accept capped surveyed pins, in lieu of monuments. SB/MM – Unanimous. *Motion to grant waiver request for underground
utilities per section 12.8 of subdivision ordinance, not to include the 25’ buried distance from the house to the electrical shutoff. (2) Deny – SB/DP (3) Approve – MM/MH/RM (motion passed) Applicant requesting to be on the June 19th meeting agenda. He will provide Mylar w/ the two waivers listed.
B. Rich Merk - Hancock Land Company, Inc., MapR10, Lot 26. (Poplar Ridge) (14) Lots, - PPA-PR. Looking for Final Approval. Last time applicant appeared before the Board was 7/18/2006. Tom Dubois, MLD, states applicant is looking for PB final review of any missing details. DEP approval submitted. Hancock has been in contact w/ Scott Williams, Aquatic Biologist, Lake and Water Resource Management working on behalf of the Town of Otisfield & Ferg Lea, Engineer for AVCOG. Letter dated May 24, 2007 addressed Ferg’s latest comments. Lot numbers 15 and 16 to be retained and the other retained land will be numbered. RM: have you contacted Richard Bean regarding the road? Tom: Not as of yet, but will before next meeting. Ferg is opposed to 40% of trees cut in 5 years, requesting it be 40% over 10 years w/ the option of them coming in w/ a Forestry Plan for PB review if any changes are requested. Survey pins currently not capped so they will not be mistaken as property corners. DEP
requires a declaration of buffers. Some of road culverts are 15”. Applicant will work on culvert sizes w/ Richard Bean. MH, Fire Chief, would like a turnaround area for fire apparatus. Applicant will add this to the site plan. MH is familiar with site and does not need to revisit. CEO: PB would have to approve a buffer change. Ferg recommends the Board do a formal FOF. Applicant requesting to be on the June 19th Agenda. PB will do a FOF.
The following info will be sent to TT via email from Tom for our notes:
Lots 15 & 16 need to be numbered on plan
Lot 26 to be noted as per Town tax map.
Some of culvert sizes to be finalized w/ Richard Bean, Road Commissioner.
Utility plan from CMP, lot 1, 6, and 14
Change in cutting restrictions.
Submit alternative forestry plan.
Restriction on clearing for driveways. 20’. CEO requesting 25’ wide clearing.
Dry-hydrant / turnaround area.
GIS map.
10. Miscellaneous:
A. Storm Water Management issues added to the application next to Erosion Control with an example *Moved on discussion.
11. Upcoming Dates:
A. Planning Board Meeting June 19, 2007 at 7:00 PM
12. Discussion & comments from Code Enforcement Officer:
A. None.
13. Discussion & comments from Board:
A. Ordinance Committee submittal on definitions. * RM: Requesting PB members review this submittal, and Stan be prepared to answer questions on OC behalf.
B. Stan Brett’s term expires in June and would like to have RM request a new term. RM will discuss at the BOS meeting, June 7, 2007. SB requesting to be removed from Board if his position becomes that of an alternate.
C. Lawton FOF. TT will notify Dana Hanley that the PB may not get to him until 8:30 PM.
D. Geoffrey Hole letter submitted into Public Record regarding Lawton FOF.
.
14. Pending Applications:
A. 07.19.05– MapR9, Lot 38 - Craig Higgins (Pleasant Lake Overlook) (14) lots, PPA-PR
B. 06.25.05 – MapR10, Lot 26 – Hancock Land (Poplar Ridge) (14) lots, PPA-PR
C. 02.06.07– MapR9, Lot 54 - Robert Fogg (Big Woods) (14) lots, SPR
D. 07.18.06 – MapR5, Lot 28 - Robert Farthing (Ahonen Subdivision) (6) lots, – PPA-PR
15. Adjournment:
With no further business, the meeting was adjourned at 11:15 PM. SB/DP – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary.
Approved by:
Rick Micklon, Chair
Otisfield Planning Board~
Approved on: 6/19/2007
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